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Supporting Documents for Agenda Items can be found HERE.
The 2023 – 2024 Proposed Operating Budget can be found here:
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Attendance: Present: Mayor John Escoto, Mayor Pro Tem Charlie Bradt (Position 4), Mike McLeod (Position 5), Jim Pollard (Position 3), Ted Fletcher (Position 2) and Ron Raymaker (Position 1)
ITEM 6: Constitution Week Proclamation for Daughters of the American Revolution (DAR) - September 17, 2023, marks the two hundred and thirty-sixth anniversary of the framing of the Constitution of the United States of America by the Constitutional Convention. The Twin Creeks chapter of the Daughters of the American Revolution, located in the City of Shenandoah, has requested a proclamation designating September 17 through 23 as Constitution Week. Regent Karen Jacobs and DAR member Judy Lano accepted the proclamation from the Mayor. No Council action required; proclamation only.
ITEM 7: Capital Project Report - No Council action needed; report only.
ITEM 8: Tamina Road Water and Sewer Utilities Project. - The city received five bids for the Tamina Road Water and Sewer Utilities project on August 15. The lowest bid from Bull G Construction was $388,520.00, including the cast allowance. This project is fully funded by the American Rescue Plan Act (ARPA). This project will complete the water and sewer utilities that are required to connect the rest of the Tamina Community to the city’s water distribution and sewer collection systems Council voted 5-0 to award the project to Bull G Construction.
ITEM 9: Wastewater Treatment Plant Expansion - The lowest bid from JTR Constructors is being negotiated down to approximately $7.8M. This bid was greater than the estimated construction cost and proposed funding. The project bids will need to be submitted to the Texas Water Development Board (TWDB) for review before the project contracts can be executed per the loan requirements. Discussion only; no action needed.
ITEM 10: Streetlights on Tamina Road - Entergy has provided city staff with a cost estimate of $6,817.76 to install streetlights along Tamina Rd. The lights would be mounted to existing power poles. A new account would be opened for the monthly bills. Entergy would perform the installations. $10,000 was requested for funding from the MDD to cover any potential increases in price during construction. The request was approved at their meeting before the Council meeting. Any unused funds would be released back to the MDD at the close of the project Council voted 3-1-1 to approve the streetlights. (Raymaker voted nay; Fletcher abstained)
ITEM 11: David Memorial Extension Administrative Contract - The David Memorial project was awarded to Brice Constructors at the August 9 meeting. Bleyl Engineering has provided their proposal for construction administration services for $538,379. Council voted 5-0 to approve the administrative contract.
ITEM 12: Texas Municipal League Intergovernmental Risk Pool (TMLIRP) Rerate Exposure - TMLIRP is the City’s insurance company and each year the City must review the coverage limits and inform TMLIRP of any requested changes. The rerate exposure was reviewed by the City attorney several years ago and changes were suggested based on legal limitations. Council voted 5-0 to approve the rerate.
ITEM 13: Discussion of the 2023 – 2024 Proposed Budget - Staff has compiled the information and requested backup as well as updates to the summary of change sheets from the August 9 budget workshop Council discussion only; no action required.
ITEM 14: Interlocal Agreement for licensing South Central Planning and Development Commission Software “SCPDC” - Funding for the software is from digital plan review fees collected during the application process based on the fee schedule. These fees are based on the number of pages within a plan set and collected on all projects other than free residential permits. Contract fees for the software are based on the number of permits issued annually. Council voted 5-0 to approve the permitting software.
ITEM 15: CECD Board of Directors Election - Paul Virgadamo’s service on the Board of Managers of the Montgomery County Emergency Communication District expires on September 30, 2023. Per the normal process, the Mayor of each city in the county submits a name to be considered for placement on the ballot. Council then takes action as a body by casting a vote for the candidate of their choice. Council voted 5-0 to cast their vote for Virgadamo.
ITEM 16: Montgomery County Emergency Communication District (MCECD)Proposed Budget for FY 2024.- The budget must be approved by a majority of the governingbodies of participating jurisdictions and by the Montgomery County Commissioners Court. The law allows 60 days from the date of receipt for participating jurisdictions to take action. In the event no action is taken within that time by a participating jurisdiction, approval is automatically granted. Council voted 5-0 to approve the budget.
ITEM 17: Adoption of June 28 Regular and July 12, 2023, Regular Meetings Minutes - Council voted 5-0 to approve the minutes as presented.
ITEM 18: Ratification of the July 2023 Accounts Payable - Council voted 5-0 to approve the accounts payable.
According to the Texas Open Meetings Act, Chapter 551 of the Government Code as follows:
Consideration and, if determined appropriate, take action resulting from the item(s) listed under Executive Session.
No action was taken in the Executive Session.
The meeting was adjourned at 9:30 p.m.
September 4: Labor Day Holiday, City Offices Closed
September 12: Civic Club, 6 p.m., Executive Conference Room
September 13: City Council, 7 p.m.
September 19: Planning and Zoning Commission (P&Z), 6 p.m.
September 27: Municipal Development District (MDD), 6 p.m.
September 27: City Council, 7 p.m.