Supporting documents
Attendance:
Present: President Byron Bevers (Place 4), Ron Raymaker, (Place 1), Dr. Jim Wallace (Place 2), Ted Fletcher (Place 5) and Joanna Gonzalez (Place 3)
ITEM 4: Monthly Cash Flow Report - As requested by MDD, staff has created a visual for a 5-year cash flow projection for the MDD as well as a monthly cash flow report for future agendas. Discussion only.
ITEM 5: Monthly MDD Capital Projects Report- No action required; report only.
ITEM 6: Completed Capital Projects Funding - Three completed projects were under budget. Staff requested the release of the remaining balances that are encumbered to reallocate towards available cash. One project was a carry-over project from the 2021-2022 fiscal year and the other two were from this current fiscal year. A total of $80,133.47 will return to MDD’s available cash with the release of the following encumbrances: Toddler Park Parking, 21,683.47; Shenandoah Park Asphalt Replacement, 24,000.00; Underground Drainage for the Park, 34,450.00. Director Joseph Peart said he plans to use the money on a splash pad drainage project that would correct ponding in that area due to the way the splash pad was originally laid out. MDD voted 5-0 to release the funds for reallocation to new projects.
ITEM 7: Capital Improve Plan Discussion (CIP) - The CIP is a living document that can be updated to meet the needs of the city. The CIP provides flexibility for the MDD and City Council to make timeline changes and enables staff to be proactive in project creation and cost changes. The last adopted plan, a draft and the current staff-drafted five-year capital snapshot show updated figures and projects for review for the fiscal year. The snapshot is a guide for determining changes to the capital improvement plan. No action is required; discussion only.
ITEM 8: Vision Park Pond Phase 2 Funding- - MDD funded the construction of the Vision Park Pond Expansion Phase 2 in the 2022- 23 fiscal year. Staff recommended awarding the project to Solid Bridge Construction, which includes the installation of 8' pathways, two pedestrian bridges, solar/LED pathway lighting, and the installation of new landscaping. Included in the project are a 5' deep wet bottom pond and a tiered stone wall that will be visible from the pathway. The pricing for these materials and installation is approximately $80K. A veteran's memorial monument will be constructed as a part of this improvement but as a separate project with separate funding. MDD voted 5-0 to approve an additional $575,000 to funding to complete the project.
ITEM 9: Ratification of the April Accounts Payable- MDD voted 4-0 to approve the accounts payable.
Executive Session: none scheduled
MDD adjourned at 6:53 pm.
Upcoming Events/Meetings
May 29: Memorial Day, City offices will be closed
May 31:Pool opens for the regular season, 11 a.m. - 7 p.m.
June 13: Civic Club, 6 p.m.
June 14: City Council, 7 p.m.
June 20: Planning and Zoning (P&Z), 6 p.m.
June 24: Independence Celebration, 10 a.m. - noon
June 28: Joint City Council/MDD Capital Project Plan Meeting , 6 p.m.
June 28: City Council, 1st Proposed Budget Discussion—Operating Budget (Subject to Change), 7 p.m.
July 4: Independence Day holiday, City offices closed
July 11: Civic Club, 6 p.m.
July 12: City Council, 2nd Proposed Budget Discussion—Operating Budget (Subject to Change), 7 p.m.
July 18: Planning and Zoning (P&Z) Meeting, 6 p.m.
July 26: Municipal Development District (MDD), 6 p.m.
July 26: City Council, 3rd Proposed Budget Discussion—Operating Budget (Subject to Change), 7 p.m.
August 8: Civic Club, 6 p.m.
August 9: City Council, Discuss Tax Rate (Vote if Plan to Adopt Rate Higher than the No New Revenue Tax Rate), 7 p.m.
August TBD: Proposed Budget Workshop— Will be Brought Back with Update of Tax Assessor Update
August 23: Municipal Development District (MDD), 6 p.m.
August 23: City Council, Possible Adoption/Possible Tax Rate Hearing, 7 p.m.