Supporting Documents for Agenda Items can be found HERE.
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Attendance: Present: Mayor John Escoto, Mayor Pro Tem Charlie Bradt (Position 4), Mike McLeod (Position 5), Jim Pollard (Position 3) Ted Fletcher (Position 2) Absent: Ron Raymaker (Position 1)
ITEM 6: Municipal Development District (MDD) Monthly Report - No action required; report only.
ITEM 7: Public Hearing on Annexation- Public hearing regarding the annexation of three tracts of land owned by the City that are currently in the ETJ. The intent of the annexations is to bring these properties into the city limits and control zoning and development. The properties include a) 1.00 acre tract b) 0.998 acre tract c) 1.878 acre tract. The hearing opened at 7:03 pm and closed at 7:23 pm with only one person addressing Council. No Council action required.
ITEM 8: Annexation of City-owned Parcels - Following the closing of the public hearing, Council voted 4-0 to authorize the annexation of three city-owned lots in the current ETJ.
ITEM 9: Ordinance on Sex Offender Residences - Council adopted an Ordinance in 2018 restricting residency for sex offenders to 1,000 feet from “child safety zones” designated as a park, playground, school, daycare facility, video arcade facility, public or private youth center or public swimming pool. The Ordinance currently does not provide a method for making exceptions to this rule. Council voted 4-0 to deny the proposed ordinance changes that would allow for exceptions.
ITEM 10: Councilmember Appointments to the Civic Club. - Civic Club Bylaws provide for a maximum of two (2) City Council members to serve on the Civic Club as appointed by Council Current Councilmembers in Civic Club are councilmembers Bradt and Fletcher. Council voted 4-0 to appoint Jim Pollard as a Council representative in place of Charlie Bradt.
ITEM 11: New Flooring for City Hall - City council funded a flooring replacement project at City Hall which would replace the carpet in the council chambers, the executive conference room, and the hallway next to the community room. Floors for Living provided the lowest cost estimate at $38,115. . Council voted 4-0 to approve the replacements.
ITEM 12:City Park Drainage Project - City council funded additional underground drainage work at the City Park. The work is focused on the area surrounding the splash pad and will involve installing seven catch basins and connecting pipes to existing storm drains. Solid Bridge Construction provided the lowest cost estimate at $30,550. Council voted 4-0 to approve the bid.
ITEM 13:David Memorial Streetlights - City Council funded four additional streetlights along David Memorial Dr. in the section between the Shenandoah Park Dr roundabout and the Woodforest Stadium, which is the darkest section of roadway. Entergy is the only service provider for the City of Shenandoah and was selected to perform the work. Entergy requires payment of services before installation and has provided an invoice of 44,659.87 for approval. Council voted 4-0 to approve the purchase.
ITEM 14: Toddler Park - City council funded four additional pull-in parking spaces with ADA accessibility at the Toddler Park. Odigo Services, LLC provided the lowest cost estimate at $85,080. Council voted 4-0 to approve the project
ITEM 15: Pine Forest Lighting- The four streetlights on Pine Forest are the last streetlights on commercial streets that are powered by a solar/battery power system. Staff recommended replacing the solar/battery power system with wiring to the electrical grid to provide a more reliable lighting system for Pine Forest. Staff contacted the installation crew for the original lights, and they provided a quote of $18,485.25 to wire them to the grid. This expense is eligible for MDD funding which was approved at the November 16 MDD meeting. Council voted 4-0 to approve the bid.
ITEM 16: Police Vehicle Purchase - Council approved the purchase of three fully equipped Tahoes in the 2022-2023 Operating Budget at $75,000 each. Due to supply and demand issues, the quote for Tahoes is now $89,080 upfitted per vehicle. We have determined that two Durangos are the only police vehicles available at this time. Staff recommended taking advantage of this opportunity until this vehicle crisis has slowed. The price for the Durangos is $76,790 each and does not factor in the Gtach computers at an additional cost of $3,900 each. The total is now $80,690 per vehicle. Council voted 4-0 to approve the Durango purchases.
ITEM 17: 2022-2023 City Holidays - The City recognizes 11 national holidays per year.
• New Year’s Day Observed – 01/02/23, Monday
• Good Friday – 4/7/23, Friday
• Memorial Day – 5/29/23, Monday
• Juneteenth – 6/19/2023, Monday
• Independence Day – 7/4/23, Tuesday
• Labor Day – 9/4/23, Monday
• Veterans Day Observed – 11/10/23, Friday
• Thanksgiving Day – 11/23/23, Thursday
• Friday after Thanksgiving Day – 11/24/23
• Christmas Day – 12/25/23, Monday
• Christmas Eve Observed – 12/26/23, Tuesday
Council voted 4-0 to approve the holiday schedule.
ITEM 16: Approval of Minutes of October 12 and October 26 - Council voted 4-0 to approve the minutes as presented.
ITEM 17: Ratification of October Accounts Payable - Council voted 4-0 to ratify the accounts payable.
Civic Club Updates:
Civic Club is working on the upcoming Lighting of the Angels, on November 29 from 6 - 8 pm. Volunteers would be welcomed from November 28 through November 30. November 28 is a workday from 8 am to 5 pm in the bay as all the trees, deer, and decorations are assembled. November 29 is the final food preparation starting at 10:30 am and the event. November 30 is the take-down process and clean up which will begin at 9 am. Volunteers set their own schedules during the work periods.
City Attorney Updates
City Administrator Updates
- Final funding for the David Memorial Extension was committed at the November 8 Commissioners Court meeting.
- Shenandoah Police Department has been involved in 2 pursuits culminating with four arrests on catalytic converter thefts.
- Pool deck rehabilitation is complete and looks great.
- Shenandoah CVB won two bronze Adrians in their first application: Digital Innovation in the Digital Advertising category and Integrated Campaigns for Business to Consumer.
Executive Session: Started 8:16 pm; ended 8:39 pm
According to the Texas Open Meetings Act, Chapter 551 of the Government Code as follows:
- Government Code Sec. §551.087 Deliberation Regarding Economic Development Negotiation
- Old Tamina Water Supply Corporation
- Tamina Area Development
Consideration and, if determined appropriate, take action resulting from the item(s) listed under Executive Session.
No action was taken in the meeting.
Following the return to open session, Council voted 4-0 to approve the contract with Old Tamina Water Supply Corporation with two changes.
The meeting was adjourned at 8:41 pm.
November 24-25: Thanksgiving Holidays, city offices closed
November 29: Lighting of the Angels, 6 pm - 8 pm
November 29 - December 23: Blue Santa Toy Drive, 8 am - 5 pm
December 10: Luminary Workday, 9 am-noon
December 10 - December 24: DY Luminary Supplies available
December 13: Planning and Zoning Commission (P&Z), 6 pm
December 14: Municipal Development District (MDD), 6 pm
December 14: City Council, 7 pm
December 24: Luminary Lighting, 6 pm
December 23-27: Observed Christmas Eve and Christmas Day holidays, city offices closed
December 24 - January 10: Tree Recycle Dropofff, Pool parking lot
January 2: Observed New Year's Day, city offices closed
January 7: Polar Bear Plunge, 10 am-noon