Present: Joanna Gonzalez (Place 3), Ted Fletcher (Place 5) and Ron Raymaker (Place 1) Absent: President Byron Bevers (Place 4), David Hoover (Place 2)
Note: Secretary Raymaker presided over the meeting in the absence of the President and Vice President.
ITEM 4 MDD Monthly Cash Flow Report - As requested by MDD, staff has created a visual for a 5-year cash flow projection for the MDD as well as a monthly cash flow report for future agendas. Discussion only.
ITEM 5: I-45 Intersection Improvement Funds - President Bevers asked staff to bring this item to the joint workshop on June 22. It was suggested that part of the funding that was carried over be released and reassigned to right-of-way (ROW) acquisition needed for the I-45 Intersection Project once the county funding has been approved. The ROW acquisition project has been added to the Capital Improvement Plan for budget approval and adoption. MDD voted3-0 to release the funds.
ITEM 6: Proposed MDD 20223 Budget/CIP - Every year the Shenandoah Municipal Development District must produce an annual budget with staff help. Staff has made changes to the 2022-2023 Proposed Budget at the request of the board, to calculate a transfer plan amount for a MDD-eligible equipment replacement. Staff also used information from the joint workshop to generate a project funding plan for the next five years. Discussion only.
ITEM 7: Adoption of the 2022-23 Budget- Projects that were approved during the preceding agenda item were also adopted at this time. The final budget document that will be posted online will reflect all adopted revenues and expenses. MDD voted 3-0 to approve the 2022-2023 budget.
ITEM 8: 5-Year CIP Plan - Staff used information from the June 22 joint meeting and construction timelines to update the projects for the Capital Improvement Plan (CIP) for the next five years. This plan can change depending on different factors as the year progresses and may be amended. MDD voted 3-0 to approve the CIP.
ITEM 9: Equipment replacement Fund - The board proposed the creation of an equipment replacement fund similar to the equipment replacement fund the City currently uses to budget each year for the replacement of equipment and vehicles. MDD is eligible to cover equipment expenses related to parks and recreation. Since all fund creations must be approved by the board, Fund 820 MDD Equipment Replacement Fund was presented for approval. . MDD voted 3-0 to approve the creation of the fund.
ITEM 9: Ratification of the June Accounts Payable- MDD voted 3-0 to ratify the accounts payable.
Executive Session: none scheduled
MDD adjourned at 6:11pm.
August 4: Budget Workshop, Day 1: 5:30 pm
August 6: Back to School Pool Party, 11 am - 1 pm
August 9: Civic Club, 6 pm
August 10: Budget Workshop, Day 2 (if needed), 5:30 pm
August 10: City Council, 7 pm
August 16: Planning and Zoning Commission (P&Z), 6 pm
August 24: Municipal Development District (MDD), 6 pm
August 24: City Council, 7 pm