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Attendance: Present: Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt (Position 4), Mike McLeod (Position 5), Dean Gristy (Position 3), Ted Fletcher (Position 2) and Ron Raymaker (Position 1)
ITEM 7: Municipal Development District (MDD) Monthly Report - No action required; report only.
ITEM 8: Zoning Alcohol Permit Request - Mary’z Mediterranean Bar & Grill, 1500 Research Forest Drive, Suite 100, requested a Zoning Alcohol Permit (ZAP) for on-premise consumption Wine and Beer Retailers Permit. The initial SUP was issued in May 2018 but the ownership has changed. Businesses must obtain an alcohol permit from the City prior to being granted a permit by TABC. A ZAP permit is applicable if the location has received a special use permit previously. The business is located in the Neighborhood Service District. Presentation only.
ITEM 9: Ordinance O-21-011 - Zoning ordinance permit for a wine and beer on-premises retailer's permit for Mary'z Mediterranean Bar & Grill located at 1500 Research Forest, Suite 100. Council voted 5-0 to approve the ZAP and Ordinance 0-21-011.
ITEM 10: Motor Control Center Bid - Staff recommends approval of McDonald Municipal and Industrial bid of $202,819.00 to construct the MCC replacement including the blasting and recoat of the hydrostatic tank. Council voted 5-0 to approve the bid.
ITEM 11: Equipment Replacement Fund Purchase - Staff sought approval for the purchase of one (1) mobile radio and two (2) handheld radios for a total of $1134.01. This is a routine procedure that is required to expend money from this fund. Council voted 5-0 to approve the purchase.
ITEM 12: Surplus Equipment- Staff asked Council to declare a list of technology equipment as surplus. Staff plans to advertise some of the items for sale. Council voted 5-0 to approve the request.
ITEM 13: Budget Amendment - Staff sought approval of the proposed second-quarter budget amendments. A budget amendment is either an increase or a decrease to a particular line item within the budget to account for any unexpected expenditures or unexpected increase or decrease in costs on budgeted items. General Fund budget amendment for the amount of $38678.51 ; Water and Sewer Fund amendment of $469107; CVB Fund amendment of $43500. Council voted 5-0 to approve the budget amendments.
ITEM 14: Reallocation and Expenditure of CVB Funds- Staff requested the funds that were not used for the original budgeted amount under advertising to be reallocated to other programs. This is not a request for additional money but for Council’s approval to move forward with projects to comply with purchasing rules since they are above the City Administrator’s purchasing authority. Council voted 5-0 to approve the reallocations.
ITEM 15: Capital Projects- This is the second discussion on upcoming projects per the Capital Improvement Plan that was approved last year. There will be follow-up discussion as needed at the May 12 meeting. MDD will start their discussion at the April 28 meeting. Staff will update Council on what is discussed in that meeting. Council and MDD will meet for a joint meeting on May 26 to discuss funding. Discussion; no action taken.
ITEM 16: Minutes of March 10 Council meetings - Council approved the minutes by a vote of 5-0.
ITEM 17: Ratification of March Accounts Payable- Council approved the minutes by a vote of 5-0.
The meeting was adjourned at 7:56 pm.
May 1: Election Day, 7 am - 7 pm at Municipal Complex
May 1: Montgomery County Safety Expo, 10 am - 1 pm, Woodforest Stadium
May 11: Civic Club, 6 pm
May 12: City Council, 7 pm
May 18: Planning and Zoning Commission, 6 pm
May 20: City of Shenandoah Blood Drive, 9 am - 3 pm
May 26: Municipal Development District, 9 pm
May 26: City Council, 7 pm
May 31: Memorial Day, City offices closed