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Posted on: December 11, 2020

Shenandoah City Council Meeting December 9, 2020 Update

Supporting Documents for Agenda Items can be found HERE.

Missed the Council meeting? Check out our YouTube channel and watch at your convenience. 

Attendance: Present:  Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt,  Mike McLeod,  Dean Gristy, Ted Fletcher  and   Ron Raymaker   

ITEM  7Monthly MDD Report  - No action required.

ITEMS  8: Planning and Zoning Commission (P&Z) Appointments - The term for Place 1 and Place 5 on the Planning and Zoning Commission will expire on December 31, 2020 and the positions need to be reappointed.  Per Ordinance, the Mayor appoints members to P&Z, subject to the approval of City Council. The resolution provides for reappointments of James Pollard (Place 1) and Wes Stephens (Place 5).   Council voted 5-0 to reappoint Pollard and Stephens.

ITEM 9:  Request for Rate Increase by Entergy - On October 22, 2020, Entergy Texas Inc. filed an application to amend its Distribution Cost Recovery Factor with cities in its service area and with the Public Utility Commission of Texas. The purpose of the DCRF tariff is to allow a utility to recover increased distribution investment expenses incurred since the last base rate case. This rate increase would represent an additional $.57 over the current DCRF charge of about $2.00 per month for the average residential customer.   Council voted 5-0  to deny Entergy’s application by adopting the ordinance.

ITEM 10:  Adoption of Updated Building Code Since 2015 the city has adopted and enforced building codes that are the second most recent versions of such codes, except for the National Electric Code. In the opinion of the Building Official and City Attorney, formal adoption by ordinance of updated building codes is necessary. The updated codes are listed in the supporting documents linked above.   Council voted 5-0 to approve the updates to the code previous to current code.

ITEM 11: Updates to the 1993  Fat, Oils, and Grease (FOG) Ordinance-    The city’s wastewater system is responsible for treating all wastewater produced in the city. Fats, oils and grease are harmful to the wastewater collection and treatment facilities and add high loading demand to the treatment process. Fats, oils and grease can not only clog customer’s plumbing, but also city sewer collection lines causing sewage to overflow out of manholes or even into customer’s homes. Updates to the FOG ordinance will assist staff in education and corrective enforcement of high FOG generators such as restaurants, hospitals, and others. Council voted 5-0 to approve the updates.

ITEM 12:  Council Meeting Procedures- The City adopted a resolution in 2004 that outlined Council meeting procedures and it is now very out of date. As a housekeeping task, we are proposing changes as shown on the redline draft in the supporting documents link above. The City Attorney has reviewed the Resolution.  Discussion only.

ITEM 13:  Future Water Project Funding by MDD - Council adopted a water/sewer rate increase with the goal of enabling the water/sewer fund to be self-sustaining in order to fund capital projects and also to build reserves over a five-year period without being fully dependent on MDD. While Council cannot guarantee what may or may not occur in the future, and cannot commit future Councils, they can discuss their opinions about seeking MDD funding for future water projects.  Discussion only.

ITEM 14: Minutes of September 23 and October 14 Meetings -  Council approved the minutes of these meetings by a vote of 5-0. 

ITEM 15: October Accounts Payable Ratification - Council voted 5-0 to ratify the October accounts payable. 

ITEM 16: Non-action Items - The following budgeted items were authorized by the City Administrator, per Council approval.

  • Budgeted Purchase Orders Over $15,000
    • 2020-21 TravelClick GDS Advertising, $60,000
    • 2020-21 TravelClick Digital Media Advertising, $30,000

City Administrator Updates

  • Wellman Loop customer conversion is almost complete.
  • There was a concrete spill last month on Holly Hill which city staff cleaned up. The city is billing the concrete company for costs of the clean-up.
  • An 18-wheeler hit a solar light on Savanah. The cost of the light repair is being charged to the company that owned the truck.
  • The luminary workshop will be Saturday, Dec. 12, from 9 am to noon in the west Public Works bay. All are invited to help make luminaries for the city entrances as well as their own homes.
  • Lighting of the Angels was a great success. We took precautions such as sanitizing chairs and tables during the event, providing packaged cookies and candies and using face masks with all entertainers, volunteers and staff. We estimate about 300-350 in attendance at the event.

Executive Session

 None scheduled.

 The meeting was adjourned at  7:45  pm.


Upcoming Events/Meetings

December 12: Luminary Workshop, 9 am - noon

December 14-24: Do-It-Yourself Luminary Supply Station open

December 23: Early closing of city offices, 3 pm

December 24: Lighting of the Luminaries, 6 pm

December 24-25: City offices closed in observance of the holiday

December 28- January 8: Recycling tree drop-off at city pool parking lot

December 31: Early closing of city offices, 3 pm

January  9: Polar Plunge, 10:30 am - noon

January 12: Civic Club, 6 pm

January 13: City Council, 7 pm

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