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Attendance: Present: President Byron Bevers, Mike Sorich, David Hoover, Ted Fletcher and Ron Raymaker
ITEM 4: Monthly Cash Flow Report- As requested by MDD, staff has created a visual for a 5-year cash flow projection for the MDD as well as a monthly cash flow report for future agendas. The projection takes into consideration: 2019-2020 modified revenue projection from COVID, eligible projects per the Capital Improvement Plan (CIP) and allocated projects that are expected to start construction and complete in 2020-2021. Discussion only.
ITEM 5: November and December Meeting Dates - Due to the holidays, City Council meets once in November and December. The MDD Board historically sets their meetings on the same dates as Council, on the second Wednesday of the month, but the Board has the option to choose alternative dates. Council dates would be November 11 and December 9. MDD voted 5-0 to cancel the November 11 meeting and meet December 9 if needed.
ITEM 6: 2019-2020 General Fund Transfers- Every year the MDD budgets for reimbursement to General Fund for shared costs. In the past, the City Administrator and President have signed off on the transfers on a quarterly basis. The Finance Department wanted to promote financial transparency and present the transfers to all members of the MDD board and to the public at the end of the fiscal year. MDD voted 5-0 to set transfers to be presented to all members at the end of the fiscal year.
ITEM 7: Daktronics Contract Reimbursement - At the 2020-2021 budget workshop Councilman Raymaker asked staff and the City Attorney to research the eligibility of the CVB funding part of the MDD’s current Daktronics agreement with the Conroe Independent School District. Staff has confirmed that this is an eligible CVB expenditure and is seeking what the cost share should be. This contract was approved in 2018 for a yearly payment of $20,000 for 5 years. This year’s payment will be the fourth payment installment. MDD voted 5-0 to share the cost with the CVB on a 50/50 basis.
ITEM 8: IH45/Research Forest Dedicated Merge Lane - At Councilmember Fletcher’s request, the City Engineer recently presented cost estimates for an extended acceleration lane on the southbound service road from Research Forest for approximately $400,000. The local TxDOT office is in favor of the project and we are awaiting approval from the district office. We also approached Precinct 3 Commissioner Noack about funding half of the project ($200,000). Commissioner Noack agreed in principle to participate in the cost, once the merge lane is approved by TxDOT’s district office. Staff is requesting approval for funding half the estimated cost for the merge lane ($200,000) subject to project approval by TxDOT. The City has received verbal commitments from all County Commissioners with jurisdiction over the I-45/Research Forest major intersection improvements, as follows: Precinct 2, $250,000; Precinct 3, $250,000; and Precinct 4, $500,000. MDD voted 5-0 to go forward with the project subject to an interlocal agreement with the county.
ITEM 9: Minutes from August 26 Meetings - MDD approved the minutes as written by a vote of 4-1; Bevers voted nay.
ITEM 10: Ratification of September Accounts Payable- MDD approved the accounts payable by a vote of 5-0.
MDD adjourned at 7:06 p.m.
October 31: Halloween Parade (modified for residents only), 5-8 pm Map
November 4: City of Shenandoah Turkey Blood Drive, 9 am - 3 pm
November 10: Civic Club, 6 pm
November 11: City Council, 7 pm
November 25: MDD, canceled due to holiday
November 25, City Council, canceled due to holiday
November 26 - 27: City Offices Closed for Thanksgiving
December 1: Lighting of the Angels, 6 pm