Accounts Payable Process

City purchasing is decentralized; each department is responsible for requesting approval and making purchases according to the approved budget. Once the service or good is received and processed, the Accounts Payable Clerk issues a request for payment. Payments to vendors are made weekly and Council ratifies the month's expenditures at the second meeting of the following month. For example, a payment paid in March will be ratified at the second meeting in April. Expense approval reports can be viewed on the Expense Reports section of the financial documents page. 

The following flow chart depicts the process.

Flow chart explaining the accounts payable process (JPG)