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Attendance: Present: Ritch Wheeler, Charlie Bradt, Dean Gristy and Ron Raymaker Absent: Ted Fletcher and Mike McLeod
ITEM 7: Entergy Power Outage Discussion - Troy DeBeaumont, West Region Engineering Supervisor for Entergy, presented information and answered questions regarding recent power outages. YTD disruptions are up about 49% with lightning related outages up 26%, vegetation-related outages up 15%, public-inflicted damage up 143% and animal-related outages up 129%. DeBeaumont explained that Entergy just finished a 5-year cycle of vegetation maintenance which should help that type of outage. Entergy is also working on a new substation at 242/45 that will add capacity and additional fees which will impact residents. Entergy has formed a task force with CenterPoint, SJRA and The Woodlands Township to look at energy needs and concerns. Finally, all animal-related outages are being investigated by an animal mitigation team who can recommend animals guards be placed at those locations to prevent future outages. Discussion only. Presentation PDF
ITEM 8: Montgomery County Emergency Communication District Budget - The Montgomery County Emergency Communication District (MCECD) budget is submitted each year to the governing bodies of participating jurisdictions. To be effective, the budget must be approved by a majority of these entities. Chip VanSteenberg, Executive Director of MCECD, gave an overview of current operations and future plans and addressed questions. Council voted 2-1 to approve the budget for 2019-20.
ITEM 9: Retaining of McGinnis Lochridge - In the past, the City has used McGinnis Lochridge as its specialist in groundwater conservation issues. Because of expected substantial growth in the near future staff feels there is a need for additional groundwater pumpage allowance and that the time to address these issues is now. Staff asks for authorization to retain McGinnis Lochridge to work with the Lone Star Groundwater Conservation District to set appropriate pumpage allowances. The estimated fees for these services is $30,000 to $50,000; staff will also ask MDD to approve paying 70% of these funds. Council voted 3-0 to approve the hiring of McGinnis Lochridge.
ITEM 10: Third Quarter Budget Amendment- These are budget amendments for the general fund. The amendments will decrease the budgeted surplus for general fund by $12,695.00, leaving the new surplus at $139,693.54. The city will be receiving a rebate back for $3,000.00 on the printer as well. Council approved the amendments by a vote of 3-0 .
ITEM 11: Tamina Road/I45 Water Leak Repair - There is a potential of additional costs if the leak is not located within the excavation site. Those costs could have the potential to exceed the $15,000 approval level of the City Administrator. Due to the nature of this repair and the effect it will have on traffic in a major intersection, staff is requested that additional repair costs be immediately approved by staff and brought back to council for ratification if they exceed $15,000. Council approved the request with a $50,000 limit with a 3-0 vote.
ITEM 12: Vision Park Roundabout Landscaping Barrier- This item has been discussed at two meetings; at the last meeting, Council requested additional diagrams, design graphics, and information. Proposed placement of up to five one-ton boulders is between the roadway and pathway so that the boulders are contained within the ROW and help protect pedestrian traffic. Staff also recommends adding roundabout signage to help vehicular traffic identify the intersection as a roundabout in accordance with the TMUTCD. Council voted 3-0 to the placement of one-ton boulders but no signage.
ITEM 13: Annual Service Plan Update for the Metropark Public Improvement District- This update of the service and assessment plan (SAP) includes an update to the service plan, an update to the assessment plan, and an updated 2019 assessment roll identifying the assessments on each assessed lot, based on the method of assessment set forth in the service and assessment plan and pursuant to this annual service and assessment plan update. Council voted 3-0 to adopt the resolution.
ITEM 14: Proposed 2019-20 Budget Discussion - Open discussion for staff and council to respond to questions before the budget workshop and to have the opportunity to gather information before the budget workshop. This helps prevent delay of information to the budget workshops and enables department heads to work through issues in a timely manner to ensure we are on schedule to adopt the budget and tax rate before the deadline with the Tax Assessor (September 15, 2019). Discussion only.
ITEM 15: Emergency Needs Fund - Mayor Wheeler recently learned of a fund established by a police officer out of state to take donations for individuals in dire emergency situations. The originator of such a fund, Rick Zoerb, gave an overview to Council at the June 12 meeting. If the Council decides to establish such a fund, procedures and guidelines will need to be adopted with the help of our auditor and city attorney to ensure that the fund operates as intended. Council will also need to consider fundraising, identifying emergency needs, and general administration. After discussion, Council delayed action until the full Council is available and City Attorney Bill Ferebee can outline the process and legal implications.
ITEM 16: Grogan's Mill Road Code Enforcement - Council considered revising the shared area services agreement between the City and The Woodlands Township to allow Shenandoah to enforce covenants prohibiting bandit signs along Grogan’s Mill Road. Such enforcement would allow for a consistent appearance that is free of signs that are prohibited by both the City and The Woodlands. The City would not be fully responsible but would support the enforcement efforts of The Woodlands. Preliminary discussions with The Woodlands have been favorable to the idea. Council voted 3-0 to table for more information
ITEM 17: City Administrator Compensation - In the process of conducting the City Administrator’s annual evaluation, Council has the authority to approve salary adjustments related to job performance. Any changes in compensation must be approved by City Council in Open Session prior to it taking effect. The City Administrator’s new salary will be $142,512. She did not receive a bonus and does not receive a car allowance. Council voted 3-0 to approve a 5% raise for the City Administrator following her annual evaluation.
ITEM 18: Approval of Minutes - Council approved the June 26 minutes by a vote of 2-0-1.
July 24- Municipal Development District, 6 pm
July 24 -City Council, 7 pm
August 13- Civic Club, 6 pm
August 14- City Council, 7 pm